REVISED Commitment Form for Alternate AAOs

ANNEX B-2

Alternate Agency Authorized Officer (AAO) Commitment Form I, _______________________________________ (Name of Alternate AAO), _______________ (Position Title) of ___________________ (Name of Agency) have been designated as Alternate Agency Authorized Officer of the ___________________ (Name of Agency), and in so doing, I commit to act responsibly and prudently in performing my functions. I am aware of my responsibilities as an Alternate AAO and commit to perform the following diligently to the best of my ability in the absence of the Principal AAO and/or whenever my assistance is required: 1. Promptly transmit electronically to the GSIS all membership updating requestforms (Membership Updating Forms A, B, C, D and E) prepared by our agency’s authorized Human Resource personnel. The Membership Forms must be transmitted to the GSIS within the month the information (i.e., newly hired employee, new salary, updated personal information, change in mobile number and email address, etc.) becomes available; 2. Endorse to the Membership Department changes in the designated beneficiaries of members; 3. Check uploaded request for correction of returned Agency Remittance Advice Forms and transmit corrected forms electronically within two (2) working days from receipt of notice of deficiency. 4. Monitor feedback from the GSIS Membership Coordinator and submit any additional requirements within two (2) working days from notice of deficiency; 5. Transmit to the officer or employee concerned of our agency the circulars and/or information dissemination materials, and requests for data or information forwarded by the GSIS through the AAO module or my email address; 6. Employ, at all times, the safety measures in the use, access, disclosure and

processing of the personal and sensitive personal information of employees under my jurisdiction and control, in accordance with the Data Privacy Law; 7. Attend trainings and re-trainings for AAOs, including orientations on data privacy and protection, conducted by the GSIS; 8. Certify the loan application of the Principal AAO when he or she applies for a loan;

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ANNEX B-2 9. As Alternate AAO, I undertake to ensure that I shall exert all efforts to immediately inform or communicate to the GSIS circumstances of suspension, severance from service, or any administrative sanctions that the employee of our agency is serving; and 10. Assume the other responsibilities of the Principal AAO when the latter is on leave or unavailable or when the latter is separated, retired, has transferred to another agency, suspended or dismissed from service or whose designation as Principal AAO was changed due to an adverse finding and the agency has not yet assigned a replacement. I hereby confirm that I have read and understand fully the Privacy Policy of the GSIS pursuant to the requirements of Republic Act No. 10173, otherwise known as the Data Privacy Act, and hereby give/grant my consent to the safety measures to be observed in the use, access, disclosure and processing of the personal and sensitive personal information of employees under my jurisdiction and control. By signing this Commitment Form, I signify that I have read, understood, and accepted my duties and responsibilities as Alternate AAO and I am fully aware that it is a legal and binding document containing my duties and obligations, a breach of which may give rise to accountabilities, liabilities and sanctions under applicable laws.

Signed:

Date:

_____________________________________________________________ Name and Signature, Alternate AAO

Endorsed by:

Date:

_____________________________________________________________ Name and Signature, Head of Agency

Note: All pages must be signed. The Alternate AAO should sign two copies of this Commitment Form, return one (1) copy to the GSIS and keep the other for reference. 2|P age